Job Opening At Rainbow Foundation

EXECUTIVE ASSISTANT - NEEDED

JOB DESCRIPTION
Assist President & CEO with all aspects of company operation, communication and calendar.
Organize schedules, travel plans, and communications to maximize effectiveness of executive’s time and equally maintains executive’s calendar.

Enters meetings, appointment, conferences, travel dates, and other relevant events for the executive’s calendar and alert executive of approaching deadlines or follow up reminders to any pending projects or deliverables.

Provides information to others regarding executive’s schedule, as necessary.

Handles phone calls, e-mails, and in-person issues for the executive

Screens, and routes or provides answers to enquiries to minimize demands on executive.

Acts as primary contact between executive and people within and outside of the company.

Provides contact information on relevant individuals for the excutive

Reads, researches and routes mail and briefs executive on important content to conserve executive’s time.

Drafts, proofreads and edits letters, memos and other documents in executive letter format and letterhead.

Upon request, attends meetings on executive’s behalf and provides meeting notes to executive.

Pick up or arranges for food and supplies as necessary.

Provide executive with summary of details of itinerary prior to travel.

Maintains and organizes and holds copies of all executive correspondence.

Prepares and submits executive’s Business Expense Reports.

Assist other members of Senior Management, as needed.

REQUIREMENTS

Must have a BSC in any field but preferably secretarial Administration or any management degree course.

Must have atleast 3 years experience in similar role.

TO APPLY

All qualified candidates should send their CVs and cover letters to: recruitment@rainbowbookclub.org with job title as mail title. on or before 21st October, 2013

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